THE NEED TO INTRODUCE EMPLOYEE MONITORING IN EVERY WORKPLACE
Technology today will allow all the employers to keep track of their employee’s productivity, and ensure maximum safety by keeping an eye on their employees and their activities. How? You can do it by surveillance and monitoring.
The main aim of keeping a check on them is to monitor their actions at the workplace, increase the level of discipline, and prevent any upcoming threat. This threat can be for the workplace or the employees. Monitoring your employees also increases their productivity enormously.
What is Monitoring of Employees?
Employee monitoring is the act of using various surveillance methods to monitor the activities of employees by an employer, done to check everyone’s performance, avoid any illegal activity. It is a very ingenious way to ensure the safety of any Company and the people working on it.
How does it help in Increasing Productivity?
According to research by International Data Corp (IDC), about 30–40% of Internet usage of an employee isn’t work-related. It leads to the lowering of productivity and goldbricking- people getting employed for the work that they never finished doing.
Keeping a record of all the activities like total time spent on the internet, the number of calls, duration of calls, sites opened, software used, typing speed, will ensure an employee’s sincerity. It helps to know about the status of work among the employees, avoids any non-productive task being carried out and ensures the safety of a company and its employees.
Why is it essential for my Company’s Privacy?
Statistics show that about 24% of working employees in the UK send emails out of Corporate regarding private information of the Company they work for, confidential data, trade secrets, and intellectual property. This leakage of information wrecks the reputation of a company and poses a substantial threat from other competitors around who might get access to the leaked information.
One of the most frequent leaks is Accounts information. Monitoring an employee’s online operation can prevent such leakage. It can also help in detecting any such activity, and immediate action can be taken to stop any further leakage. Avoiding such threats can inevitably lead to a complete decline of a Company in the Market in no time.
What are the Methods of Monitoring them?
There are various methods available to keep a check on your employees. Some of the most common ways are:
• E-mail Monitoring: This sort of monitoring permits employers to have access to look at the sent and received e-mails at their workplace. It allows them to be vigilant about all the emails and helps to prevent any leakage of confidential information or input of anything illegal or harmful in their office.
• Software Monitoring: This type of monitoring allows employers to track employees’ computer activities like typing speed, applications used, the number of internet users, errors that occurred. It prevents employees from using the internet or computers for any personal use that is not work-related. Employees ultimately waste less time and do more work.
• Video Surveillance: This is one of the upcoming methods of monitoring your employees. It is quite unbiased and reliable. It shows the exact tasks performed by the employees throughout their office hours and avoids the imposition of any false claims on the employer or the employee.
• Telephone Tapping: An employee’s phone call conversation and details can be accessed in the workplace by an employee using this method. It prevents them from having an excess of unnecessary conversations and leads them to focus more on their work. It also restricts them from mixing their personal space with their professional performance.
• Location Monitoring: For the employees working in a non-static location, employers can keep track of them and their work. It is especially beneficial in industries like transportation. It is also useful in consumer satisfaction and transparency of work in companies like Flipkart and Zomato.
How do I Monitor my Employees?
Modern technology allows you to monitor everything you want to by using some internet tools at any centralized location provided by you. Some of these tools are:
1) Empmonitor
2) Teramind
3) InterGuard
4) Hubstaff
5) VeriClock
6) ActivTrak
Using these tools, you can access to all the electronic devices your employees are working on, and act accordingly.
Conclusion:
Monitoring your employees is a critical step towards building a safe work environment, that helps in enhancing productivity and rectifying any possibility of passing confidential information outside. There are various tools used by multiple organizations that help in doing so.
